February 22, 2012
Texas Medical Group
SAFETY PROGRAM FOR TMG SAFETY GROUP

Health Insurance - IMA420.jpgThe President and management of "Company Name" are committed to providing a safe and healthful work environment for all our employees and others that may work, visit, or enter our facilities. It is our policy to manage and conduct operations and business in a manner that offers maximum protection to each and every employee and any other person that may be affected by our operations and business. It is our absolute conviction that we have the responsibility to provide a safe and healthful work environment for our employees and all others that may be affected as we conduct our business. We will make every effort to provide a working environment that is free from any recognized or potential hazard. We recognize that the success of a safety and health process is contingent and dependent upon support from the executive level management down to involvement of all employees of the company. The management of this company is committed to allocating and providing all the resources needed to promote and effectively implement the safety and health process. This company will establish avenues to solicit and receive comments, information, and assistance from employees about safety and health. This company will comply with all federal, state, and local safety and health regulations. Company management and designated supervisors will serve as an example of the commitment to workplace safety and health that we expect from all employees by practicing safe behaviors. This policy applies to all employees and persons affected or associated in any way by the scope of this business.

 
I. GENERAL SAFETY RULES
All Employees Will Abide By The Following Rules:
  • Report unsafe conditions to the immediate supervisor.
  • Promptly report all injuries to the immediate supervisor.
  • Use eye and face protection where warranted.
  • Dress properly. Wear appropriate work clothes. Loose clothing and jewelry should not be worn.
  • Never operate any machine unless all guards and safety devices are in place and are in proper operating condition.
  • Keep all tools in safe working condition. Never use defective tools or equipment. Report any defective tools or equipment to immediate supervisor, promptly.
  • Properly care for and be responsible for all personal protective equipment.
  • Do not operate machinery without authority to do so.
  • Do not leave materials in aisles, walkways, stairways, roads or other points of exit.
  • Practice good housekeeping at all times.
  • Do not stand or sit on sides of moving equipment.
  • The use of, or being under the influence of, intoxicating beverages or illegal drugs while on the job is prohibited.
  • All posted safety rules must be obeyed and must not be removed, except by management's authorization.
  • Comply at all times with all known federal, state, and local safety laws as well as employer regulations and policies.
  • Horseplay causes accidents and will not be tolerated.
Violations of any of these rules may be cause for immediate disciplinary action.
II. RECORD KEEPING
"Company Name" believes that the only valid means of reviewing and identifying trends and deficiencies in a safety and health process is through an effective recordkeeping program. The recordkeeping element is also essential in tracking the performance of duties and responsibilities under the program.
Injury and Illness Data
  • Recordable injuries and illnesses will be recorded on an OSHA 300 Log or an equivalent form. The injuries and illnesses will be recorded on the Log within 24 hours of being reported.
  • Injury records will be retained for a period of five calendar years.
  • Any employee injury/illness file will contain a First Report of Injury or Illness, the Accident Investigation form, all supporting medical forms and information, correspondence, and a phone log, if applicable.
Safety and Health Surveys and Inspections
Documentation will include:
  • Date of inspection
  • Name of inspector
  • Discrepancies found
  • Person responsible for corrections
  • Date of correction
Safety Inspection Form & Guide
Inspection reports for equipment and maintenance records will be available. Reports will be filed in a log and maintained until all discrepancies are corrected, or at least 12 months, whichever is longer.
Safety or Other Related Meetings
"Company Name" will maintain accurate records of all proceedings associated with the safety and health process of this company. Applicable forms and records:

Safety meeting documentation will include:
  • Date of training
  • Name of trainer
  • Subject(s)
  • Signed attendance roster
All training required by OSHA will be conducted on a timely basis and records will be maintained in accordance with OSHA or other directing guidelines. The training record will become part of the employee's permanent file and will be maintained by "Company Name".
Accident Investigation
"Company Name" will ensure proper records and documentation of all accident and incident investigation activities are maintained and reviewed. All accidents will be investigated and documented. Near misses will be documented for trends. All items on the designated accident investigation form will be addressed in detail, as soon as possible, following the accident/incident. The information acquired will be used and reviewed by management, supervisors, and affected employees to establish a plan of corrective action to prevent recurrence of the mishap. The plan of corrective action and its implementation will be documented and reviewed by management.
III. SAFETY AND HEALTH TRAINING
"Company Name" is committed to providing safety and health-related orientation and training to all employees at all levels of the company. "Company Name" will develop, implement, and maintain an aggressive safety and health orientation and training program. The program's purpose is to educate and familiarize employees with safety and health procedures, rules, and work practices of the facility. The management of this organization will encourage and require involvement and participation of all managers, supervisors, and employees. Furthermore, the executive level will support the orientation and training program with allocations in time, staff, resources, and funding to develop and implement this program.
Training Program Development
The training subjects and materials are developed utilizing industry and site-specific criteria relating to identified and potential hazards, accident and incident data, and training required by federal regulations. The orientation and subsequent training sessions will include, but are not limited to the following:
  • The hazards and behaviors associated with the work environment
  • The hazards of the job or task assigned
  • Emergency procedures
  • Personal protective equipment
  • Hazard communication
  • Specific equipment operation training
  • Employee reporting requirements
  • Accident investigation (supervisor and other designated personnel)
  • Any federally required training not included or addressed above
The training program shall be administered in two phases: 1. New employees or reassigned employee orientation; 2. Regularly scheduled training and refresher sessions. Aside from the formal safety and health-related training classes, employees will receive guidance and instruction on safe operating procedures for each assigned job or task.
Orientation
The orientation training will be administered to all new employees prior to the initial work assignment and to all employees assigned to new or different tasks or jobs. The orientation will consist of all required training programs, as well as job and site-specific safety, health and behavior information. All new employees will be given a tour of the facility and an opportunity to pose questions to expedite the familiarization process. New employees will not be released to an individual job assignment until the crew leader has determined that the individual has retained the minimal acceptable elements of the training to safely perform the assigned duties.
Safety & Health Process - New Employee Orientation
Ongoing Training
All managers, supervisors, and employees are required to participate and become involved in the ongoing health and safety training program. The frequency, repetitiveness, and subject matter will be determined by training assessments and audits to be performed by the president of the company. The training assessments and audits will occur at intervals that ensure demonstration of adequate training. The assessments and audits will, for the most part, be informal questions and observations of employees and work areas. At some point, a more formal survey, such as a written examination, may be required. At no time will an employee be approved to work at an interval greater than 12 months without retraining. All employees assigned to attend a training session must demonstrate competency and retention of the minimal acceptable information prior to returning to any job assignment. "Company Name" have the authority to assess training effectiveness, and are responsible for enforcing implementation of criteria requirements of all training.
Documentation
Any and all safety and health-related training administered or provided by "Company Name" will be documented with the following minimum information:
  • Date of training session
  • Provider (name of person conducting training and his or her affiliation, if not an employee of the company)
  • Subject matter and behaviors covered
  • Name of attendee(s), written legibly, and supplemental identification if needed or required
  • Signature or acknowledgment of attendance
Safety Training Attendance Form
All training records and documentation will become a permanent part of each employee's record as well as a master record used to determine participation of all employees. Individual training records will be maintained for the current year plus five more.
IV. SAFETY INSPECTION
"Company Name" has implemented a program to identify, correct, and control hazards on an ongoing basis. This program will utilize multiple resources to ensure effectiveness.
Safety and Health Self-Inspections
The "Employee Position" at each location of operation will conduct monthly in-house safety and health self-inspections that will cover the entire facility and all equipment. All inspections will be conducted on an ongoing basis without interruption. Management will allocate adequate time and resources to perform the surveys.

Each location will develop and maintain an inspection checklist(s) specific to the operation. The list will be developed utilizing a general inspection checklist, and will be evaluated and updated with hazards and behaviors that are identified during the inspections, as well as with other pertinent data as it is acquired. The contents of this checklist will be reviewed on a regular basis. The checklist will become part of the permanent record of the inspection and will serve as a confirmation of the audit. Each checklist will indicate the location or specific site or area surveyed, name and title of the inspector, date of inspection, and corrective action taken for identified hazards or violations. The inspection report will be used in trend analysis and recordkeeping.

Employees must be notified of the hazards and behaviors that pose an immediate threat of physical harm or property damage. They must also be informed of measures or steps that will be taken to eliminate, correct or control the hazard.

Management will review the inspection checklists and any other established documentation to ensure that a course of corrective action and a timeline have been established for eliminating each deficiency.
V. ACCIDENT INVESTIGATION
All accidents and "near misses" will be investigated by "Company Name". The investigation should be performed as soon as possible, but no later than 24 hours after the accident.

An "Accident Investigation Report" form will be used to perform the investigation. The most important goal of an accident investigation is to analyze the facts that relate to an accident or "near miss", develop a conclusion which can be used to create a viable recommendation(s); and implementation of the recommendation(s) or corrective action in order to reduce or eliminate the chance of recurrence of a same or similar accident.

Corrective action will be implemented by "Company Name". Safety training on the new corrective action to eliminate an injury causing exposure/activity will be provided to all affected employees during safety training process. Follow-up will be performed by "Company Name" to ensure all employees are continuing to follow prescribed safety activities, and are provided a safe workplace.

Accident investigation documentation will be maintained for a period of at least five years.
Accident Investigation Form